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F1000Workspace now integrated with Google Docs

08 Feb 2016

I think it’s fair to say that there is no single tool that will satisfy all of your needs. Take Google Docs for instance, which is a text processor that excels in real-time collaborative authoring. For collaborating scientists, it is emerging as a means to write papers and grants faster without the usual hassle of data exchange and clunky “round-robin” version control. Nevertheless, on its own, it does lack a number of features needed to make it ideal for writing up science-related documents.

That’s where we come in.

In terms of bibliographic software for Google Docs, we offer what is naturally expected for adding citations and formatting bibliographies; however, we combine these with additional novel features that are geared towards making scientific writing a simpler and easier process.

So what can it do?

Our Google Docs Add-on enables researchers to readily add citations from their F1000Workspace reference library and format any added citations and bibliography to more than 7,500 journal styles.

What sets our software apart is the ability to link the Google Doc to a specific project in a user’s F1000Workspace and make accessible any associated notes that have been made previously on a particular document. This feature acts as a visible reminder as to why a user thought that document was relevant to their work and often highlights the key part of that paper that will inform the text they are writing.

As well as being able to add citations from the F1000Workspace library, a user can also insert citations directly from PubMed and insert relevant papers that have been recommended on F1000Prime. Before adding any citation to the Google Doc, a user can read the full abstract of the paper and, if it is not already saved to their library, this can be done with a click of a button; importantly, all of this is possible without having to leave your article on Google Docs.

And finally, our Google Docs Add-on enables users to take advantage of our smart citation feature that uses an algorithm to identify articles relevant to the text that has been written that the authors may not have been aware of. This helps bring the discovery aspect to writing a paper and enables users to have the confidence they are citing the correct literature whilst at the same time filling in gaps in their library.

Don’t just take our word for it!

Now we have built the software we are keen for everyone to use it. The F1000Workspace Google Add-on is now available and can be downloaded by following this link.

We have created a quick 2-minute video that demonstrates all the features we mentioned above and is as a good way to help you get started with implementing the Add-on in Google Docs.

We would also welcome any feedback. In true F1000 style we are always looking to improve and add more features that our users would find desirable whilst writing, so don’t be afraid to get in contact via email or by messaging us from inside F1000Workspace.

Here’s some feedback we’ve already had from one of our first Google Docs users:

“Only a few days ago I was having a discussion about citation managers in Google Docs and in particular how this would be useful for people operating from platforms such as a Chromebook. The F1000Workspace Add-on works really well and is very intuitive; this is going to be really useful for future collaborative efforts.” (Gary McDowell, Postdoctoral Fellow, Tufts University)

What next?

As we work closely with the F1000 Faculty and scientists across career stages, we have seen first-hand that a variety of different writing platforms are being used to write up scientific research and grant proposals. We already have a powerful F1000Workspace plug-in that seamlessly integrates F1000Workspace with Microsoft Word, and following experience from our own publishing platform, F1000Research where we see many submissions from other writing platforms such as Overleaf, Authorea and Manuscripts, we plan to make F1000Workspace compatible with many more platforms. This means we can ensure that, regardless of the writing platform they choose, scientists will have the ability to use F1000Workspace as the perfect complement to their writing tasks.

Click here to view the full article which appeared in F1000 Research